Historic Samoan land records dating back more than 150 years have been digitised and placed online so they can be accessed from anywhere in the world New Zealand archivists have announced. 

The completion of the land records project was announced early this week on 13 July by Archives New Zealand, that country's Government repository of historic records. 

The earliest Samoan land archives in the project’s holdings include the buying and selling of land in a transaction involving the then British Consul. 

“Between 1856-1915, copies of land agreements were written down in registers. Many of the registers were damaged by humidity: marbled covers crumble at the edges and spines no longer hold together,” the organisation said in a statement. 

“But thanks to their careful digitisation, researchers can flick through their pages with the click of a mouse, revealing names, dates, descriptions of the land, the amount paid, and the odd map. Some of the deeds are written in Samoan.”

From 1868-1890, deeds were also recorded in the Lands Register, a large cloth-bound book from the Western Pacific High Commission archives. The register, complete with its own index, is fully digitised and available to view online.

In 1903, the German Colonial Administration of Samoa set up a Land and Titles Commission to investigate disputes between Samoans. 

“While we don’t hold case files about each dispute, we do hold registers that note who the claimants and defendants were, the title and or land under dispute, and the outcome of each hearing,” the organisation said. 

The registers have been digitised, as have a small collection of papers that include the family tree of Uliuli (Tuatagaloa Uliulileave Fuimaono) and Afoa (Sinapaepaefoa Patea).

Damaged by pests, heat and human neglect, many of the archives from Samoa could only be viewed at the Archives offices and on reels of black-and-white microfilm. The originals were just too fragile to issue. 

“Now, advances in scanning technology and online access means people can view many of them on their own device and from the comfort of their own home,” the statement continued.

“We hold historic archives created by various governments in Samoa, from the foreign consuls of the 1850s to the German administration of the early twentieth century. Much of this material was found lying derelict across offices in Āpia, including piles of mouldy files stored in the old Vaimea Prison. They cover a wealth of subjects, from volcanic eruptions and the trial of notorious blackbirder Bully Hayes, to the actions of global empires and everyday Samoan life.”

In the 1920s, and again in the 1950s, some of the archives were shipped to New Zealand for safe-keeping and with the understanding they would someday return to Samoa. 

In the meantime, archivists got to work repairing and copying the files, creating the microfilm used by researchers until very recently.

Among the bundles that arrived from Āpia were valuable items about land. 

Being able to access them online is a “massive achievement” says Dr. Niusila Faamanatu-Eteuati, Lecturer in Samoan Studies at Victoria University of Wellington. 

“Land is fanua and is a very important measina (treasure) to Samoans, connecting them to their family matai titles, their genealogies and faasinomaga," she said. 

Many travel all the way from Samoa for research for court cases or to aid the search for evidence of family land ownership. In a time of COVID-19 and closed borders, Niusila believes online access is timely and much needed.

The earliest Sāmoan land archives held by New Zealand include the buying and selling of land that was recorded by the British Consul. 

Archivists say dealing with fragile and flaky paper from the tropics is no easy feat. 

Germans clerks stitched pages together, while some of the damaged pages had also been separated from the volumes. 

Wikitoria Rakete, who led the digitisation process, carefully aligned each page to their original place taking extreme care to ensure that records were not further harmed during the process. 

Once they were imaged, multiple quality checks were carried out: post-capture, pre-ingest and a spot check online.

When it came to scan the British Consul's deeds, the team used a highly specialised oversize capture machine. 

“Each page was gently flattened and individually scanned in a way that put very little pressure on the archives,” said Chrissy Knight of the Digitisation team. 

"Preservation during and after the scanning process was crucial. 

“Now that digitisation has been completed, the original deeds will undergo special preservation treatment to prolong their physical lives.” 

The original volumes were returned to the repository, preserved in their own custom-made boxes.

Students and educators are already making use of the digital versions. 

“When students see historical records they are able to peer into their own histories and to reconstruct them in and for the present” writes Dr Emalani Case, Lecturer in Pacific Studies at Victoria University of Wellington. 

“Last year, while we experienced COVID lockdowns and when I could not physically take my students to the archives, we were lucky to be able to access digitised records online. Online access ensures that we can still engage with our histories in meaningful ways, even while physically grounded or distanced.”

The New Zealand Archives says online access is also a driving force of the Pacific Virtual Museum, at which many of these items are available to view. 

Funded by the Department of Foreign Affairs and Trade in Australia, digitalpasifik.org aims to empower people in and of the Pacific Islands, enabling them to see, discover and explore items of digitised cultural heritage that are held in collections around the world. 

“Combined with our online channels, the Pacific Virtual Museum means even more people can view these significant land records online,” the Government agency's statement said.

The land records can be viewed at archives.govt.nz and digitalpasifik.org.