To protect personal and private information, the Ministry of Police has implemented new requirements for obtaining clearance reports.
In doing so, the Ministry has issued a warning to members of the public that it is an offence to provide wrong information or documents to the Police.
This is according to a notice regarding new procedures put in place in terms for obtaining a clearance report from the Records Division of the Police Ministry.
The Ministry of Police further warns that anyone who presents wrong information to the Police will be prosecuted.
Emails sent to the Police Superintendent and Media Spokesperson as to what prompted the move for the new changes; have yet to be answered as of press time.
The Public Notice says that the new procedures that will be implemented by the records section of the police when requesting a police clearance report.
“Third party transactions involving application for police clearance report will no longer be acceptable, due to privacy concerns.”
However, if the applicant cannot submit the application in person and requires another person to submit it on their behalf, a signed consent letter is required.
In addition, it’s also required for the third party person to provide a valid passport or driver’s license plus the birth certificate.
In the case of children 17-years of age and below, parents can act on their behalf.
“The birth certificate of the child is acceptable for the application of the police clearance report plus a valid identification from both parents.”
The notice says that for regular applications, it is required to provide your passport or birth certificate and a passport size photo along with a $30 tala fee.
A maximum period of two working days is given for officers to conduct a thorough background check of police records once all the relevant documents and fees are provided before processing the request.
“The police do not accept urgent fees to instantly process any application.”
Their official business hours for the records office to process police clearance reports are from 9.30am-4.00pm Monday to Friday.